Ensuring smooth roads and safe travels through effective traffic control
Timesheet Submission Protocol – PDF Format Only
Send your timesheet as a PDF - Do NOT send pictures
Use a phone scanning app of your choice to create your PDF. Elite Traffic uses the Adobe Scan app. If you want to use this app, follow the instructions in the links provided.
1. Adobe Scan App Instructions
TxDot Timesheets:
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Timesheets are due at the end of every shift
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Fill in every blank in the top portion of your TxDot timesheets.
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Incorrect format (picture vs. PDF) and incomplete timesheets will be returned for correction.
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Write your Job Number in the lower right corner of all TXDOT sheets. See the TxDot example timesheet below.
Continue scrolling to view Non-TxDot timesheet protocol.
Non-TxDot Timesheets (City of Houston jobs):
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The same rules apply to Non-TxDot Timesheets
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If you are scheduled for more than one day in the same week, do not send a timesheet every day.
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Keep track of your hours each day.
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At the end of the week (or your last scheduled shift) send one timesheet with all your hours on it.
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Follow the example below.
Continue scrolling to view emailing protocol
EMAIL - Timesheet Submission:
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Send timesheets by email only.
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Timesheets must be PDF – Use your own PDF scanning app or use Adobe Scan app. (instruction links above)
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Do not send pictures – it will be returned to you for correction
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Email all timesheets to Tammy@SafeTraffic.NET
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Use this format in the email subject line:
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Last name, First name – Contracting company name & job number. (Subject: Doe, John – PSC 10975 or SER 606 )
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Subject: Doe, John - SER 1234
_____________________
No text needed in the body of the email
_________________________
Attach your file
Common Timesheet Mistakes
Below are the most common mistakes which result in a timesheet being returned.
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Leaving blanks at the top of a TXDOT timesheet.
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Not adding up your total hours.
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Sending a picture instead of a PDF.
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Improper subject line lacking the following information:
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Last Name, First Name – Company Name & Job Number
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Sending a PDF that is sideways or upside down.
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Missing start or end times - failure to total hours.
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Scanning the timesheet wrong so part of the page is cut off.
Check your timesheet before sending it. If we cannot read it or information is missing, it will be returned